Swap a shift with a colleague
Offer to swap one of your shifts, choose your colleagues and track the acceptance, all from the Shyfter Staff app.
A shift swap lets you hand a slot over to a colleague when you cannot cover it, without going back to the manager to organise everything. The request comes from you, a colleague accepts it, and the manager validates: everyone keeps control and the schedule stays up to date.
Offering a swap
Open the relevant shift in your schedule, then start the swap request (available if the feature is enabled and the allowed deadline is respected). You then need to:
- Give a reason (mandatory), so the colleague and the manager understand your request.
- Choose 1 to 3 colleagues to offer the shift to. The app only suggests eligible colleagues (available and with no constraint on that slot).
Once sent, your request appears for the selected colleagues.
Tracking your swaps
The swap requests screen distinguishes two lists:
- Received: the swaps a colleague offers you. You can accept or refuse them.
- Sent: the swaps you have offered. You can delete a request as long as it is not finalised.
The validation flow
A swap always follows the same steps: you offer the shift, a colleague accepts (the request then goes to pending manager validation), then the manager approves the swap. Only once approved by the manager is the swap final and the schedule updated for both collaborators.
Until the manager has approved, the shift remains your responsibility. You receive a notification at each step (colleague's acceptance, final validation).