Schedule an interview or let the candidate pick their slot

Two ways of arranging an interview, depending on whether you want to decide yourself or let the candidate choose.

Both are started from the candidate record (Move forward to the interview stage), or from Team → Recruitment → Interviews with the Schedule button.

Set a firm date

You fill in:

• Candidate / application
• Type: On site, Phone or Video call
• Date and time, Duration (minutes)
• Location or Video link, depending on the type
• Interviewers: one or more people from your team. The Other interviewers field accepts names or emails separated by commas, for someone who does not have a Shyfter account.
• Category: Exploratory, Technical / Case or Trial

On saving, the invitation goes out by email to the candidate.

Propose several slots

Rather than exchanging five messages to find a date, use Propose interview: you propose up to three slots, the candidate receives a link and picks theirs. The interview then lands in your calendar by itself and you receive the confirmation.

The declared availability given by the candidate when they applied is shown next to the form, so that you propose slots that stand a chance of being accepted. The three slots must be different.

As long as the candidate has not answered, their card shows "Interview proposed, waiting for confirmation", and the record indicates "The candidate has not confirmed this slot yet".

If an interview already exists

When you start scheduling again for an application that already has one, Shyfter tells you so and offers three ways out: Resend the email to the candidate, Reschedule, or Cancel and reschedule.

Reschedule or cancel

From the calendar or from the record:

• Reschedule: the candidate is notified automatically.
• Cancel interview: an optional reason is asked of you, and the candidate receives a cancellation email.
• Delete permanently: takes an already cancelled interview off the schedule.

An interview arranged outside Shyfter

If you have already agreed on an appointment by phone or by message, use I already scheduled an interview. No email is sent, and your stages board stays accurate: the card shows "Interview arranged outside Shyfter".

The calendar

The Interviews screen shows all the interviews for your jobs, in Week or Month view, with a Today button. From an interview, Add to calendar exports it to Google Calendar, Outlook, or as an .ics file for Apple Calendar.