Clocking settings

This page gathers all the rules that govern how your employees clock and how Shyfter turns a raw clocking into hours usable for payroll. Go to Settings ⚙️ → Clocking → Settings. Each setting is a switch (or a field) that you enable then save with Save.

General

• Enable the "Clocking" dashboard: replaces your home dashboard with a page centred on clocking (map, staff currently clocked in, etc.). Enable it if real-time clocking monitoring is your priority when opening Shyfter. The dashboard remains accessible by clicking the Shyfter logo at the top left.
• Allow clocking outside scheduled time slots: your employees can clock even without a scheduled shift. These are called free clockings. Useful if your teams sometimes work without having been scheduled in advance.
• Automatically approve clockings outside scheduled time slots: by default, a free clocking must be approved manually before being taken into account. Enable this option so they are validated automatically. Reserve it for organisations that trust free clockings without prior control.
• In case of oversight, automatically close clockings: if an employee forgets to clock out, the system closes the clocking by itself rather than leaving it open indefinitely. This avoids "endless" clockings that distort the counters.
• Show an icon if a clocking is made outside the company perimeter: flags, in the timesheets report, the clockings made too far from the workplace (location is indicative, not 100% precise). When the option is enabled, a Clocking outside the allowed range (in km) field appears: there you define the radius, in kilometres around the department's location, beyond which a clocking is marked with the icon. Handy to spot clockings made at a distance.

Editing clocking hours

These settings automatically round the clocked time to avoid paying micro-differences (an employee who badges 8 minutes too early, for example). You enable start time and end time separately using their switch, then tick the desired rules. Three rules exist, on each side:

• Bring back a clocking that is too early (or an overrun at the end): a clocking made more than X minutes before the scheduled time (or an end that overruns by X minutes) is brought back to that threshold. Example: threshold 30 min, shift at 9:00, clocking at 8:10, the time is brought back to 8:30. On the end side: shift at 17:00, clocking at 18:12, brought back to 17:30.
• Use the shift time if the clocking falls within a window: if the clocking happens within X minutes before or after the scheduled time, the shift time is kept. Example: 15 min before, shift at 9:00, clocking at 8:50, rounded to 9:00 (but a clocking at 8:32 stays unchanged as it is outside the window).
• Round by step: rounds the clocking up or down by increments of X minutes. Example: up, 5 min, clocking at 8:23, rounded to 8:25.

These rules combine to turn a real clocking into a "clean" hour consistent with the schedule.

Automatic editing of clocking breaks

• Round break time: automatically rounds the break duration, up or down, by steps of X minutes. Example: up, 15 min, a 23-min break becomes 30 min; down, 5 min, an 8-min break becomes 5 min.
• Use the break time of the scheduled shift: if the break actually clocked is shorter than the break planned in the schedule, the system keeps the scheduled break. This guarantees that a mandatory break is properly counted even if the employee did not clock it fully.

Break management

• Consider clocking breaks as "paid breaks": any break taken during a clocking is counted as paid time (therefore included in the paid hours).
• Automatic breaks: Shyfter can add a break by itself if your employees forget to clock it. Each rule reads "X minutes of break after Y of work, paid or unpaid" (for example "20 min after 6h of work, unpaid break"). The Add an automatic break button creates a new rule, and you can define several to cover different duration thresholds. It is a simple way to respect legal breaks even when they are not badged.

Department QR code and PIN codes

At the bottom of the page, the dedicated section lets you download the QR code of the department (for scan clocking from the app) and download the PIN codes of the employees (for clocking on the Shyfter POS tablet). Print the QR code and display it at the clocking spot; distribute the PIN codes to the employees who clock on the tablet.

The other clocking settings are grouped in their own pages: Cost management (calculating costs based on clocking), Shyfter POS (clocking tablet) and Shyfter Staff (clocking from the mobile app), each described in its own article.