Dimona control panels

So you never miss a declaration, Shyfter offers several control points. The main one is the Dimona declarations page; in addition there are markers in the schedule grid, the dashboard and the check.

The Dimona declarations list

In Documents → Dimona declarations, a table summarises all your declarations. For each one, you see: First name, Last name, Reference (declaration number), NISS, worker Type (OTH, STU, FLX, and so on), Status (the team member's internal status), period Start and End, State (Active, Inactive, Error, and so on), creation date (Created at), Updated on, and a Notifications column that flags, for example, "No shift or clock-in for this period".

At the top, several filters help you narrow things down:

• a period (start and end dates);
• a free search and a filter by user;
• a With/without shift or clock-in filter;
• a state filter (Active, Inactive, Error, Deleted, All);
• a Clear button to reset the filters.

On the right, the New declaration (create a Dimona) and ONSS update (re-download the declarations from the ONSS) buttons.

A declaration's detail view

Clicking a row opens the Dimona's detail view, organised into three blocks:

• Worker: national number, last name, first name, date of birth, status and worker type.
• Declaration content: declaration number, submission date, joint committee, start and end dates, times and number of hours, worker type.
• Notifications: the history of submissions to the ONSS (for example create, dailyIn, and so on), with each row showing the period, the processing date and any errors.

At the bottom, three actions: Update the Dimona, Close the Dimona and Delete the Dimona.

Spotting a missing or errored Dimona

Beyond the list, three other places alert you:

• The schedule grid: in Schedules → Schedule management, a shift without a valid Dimona is flagged. A right-click lets you create the Dimona directly.
• The dashboard: the home page shows a panel listing pending or problematic Dimonas, so you can gauge the situation as soon as you open the app.
• The Dimona check: in Documents → Dimona check, all shifts without a valid Dimona are grouped together; select them and send the declarations in bulk with Send the Dimonas.

Handling errors

In the declarations list, the Error(s) state filter shows only rejected or problematic Dimonas. Open the detail view: the Notifications block indicates the reason for the error, which guides you in correcting it (often a piece of profile data: NISS, worker type, dates) and then resubmitting the declaration.

Combine these control points to suit your workflow: the schedule grid for the day to day, the check for bulk corrections, and the Errors filter of the list for declarations rejected by the ONSS.