Reading and interpreting overtime counters

Overtime counters give a clear, week-by-week view of the gap between what an employee was supposed to work and what they actually worked. They make it possible to quickly detect an imbalance (overtime accumulating or hours owed) and to act before the balance becomes too large.

Before you can view the counter, the calculation basis must have been configured in the employee's profile. Without it, no calculation is possible.

Accessing the counter

1. Go to Team → Users and open the employee's profile.
2. Click the Counters tab, then the Overtime sub-tab.

The header: on what basis the counter is calculated

At the top, the title Overtime and recovery hours. Just below, the Calculation basis label recalls the active method in the form of coloured tags: blue for a Schedule basis, red for a Clocking basis, green for the Difference between scheduled and clocked. This matters: it is this basis that explains what the hours are compared against.

If recovery hours are already scheduled for the current year, a Recovery hours already scheduled badge indicates it.

The evolution chart

Below the header, a chart shows the evolution of the counter's cumulative total over time. It lets you see at a glance whether the balance is climbing or being reduced. Weeks containing a manual adjustment are flagged there with a marker, to spot corrections.

The week-by-week table

The table lists each week with:

• Date: the week concerned (number and date range).
• Scheduled: the hours for which the employee was on the schedule.
• Clocking: the hours actually clocked. A warning icon signals a clocking without a scheduled shift.
• Contract: the contractual reference retained (depending on the calculation basis).
• Balance: the gap for the week (positive = overtime, negative = hours owed).
• Total: the cumulative balance up to that week.

Weeks containing recovery appear highlighted, to distinguish them from ordinary weeks.

The detail of a week

Clicking a row opens the day-by-day detail of the week. At the bottom of this window, summary lines recap the hours worked, the absence hours, the recovery hours and the contract total of the week (for example "Contract total 38h / week"). It is the finest view for understanding where a gap comes from. If the current week is not finished, the daily detail is not yet available.

Reading the table according to the calculation basis

• Profile data or contract hours: the balance compares the active column (scheduled or clocked) with the Contract column.
• Schedule template: the comparison is done day by day; the detail of a week shows, for each day, the gap between what the template planned and what was worked.
• Scheduled / clocked difference: there is no contractual reference; the table simply compares the scheduled and clocked hours.

Handy options

At the top of the counter, two buttons:

• Download: exports the detail in Excel format, to keep or analyse the data.
• Refresh: relaunches the calculation, useful after a correction (clocking modified, basis changed, contract modified) so that the display is up to date.

To correct a balance manually (carryover of an old counter, one-off agreement), a manual adjustment with a mandatory comment is possible: see the dedicated article on editing a counter.