Validating your employees' clockings
Compare the planned hours with the hours actually clocked, then approve or correct before payroll.
Validating clockings lets you keep control over the hours actually worked by your teams. It compares what was planned with what was clocked, and lets you approve each clocking or correct it before sending it to payroll. This is the step that makes your exports reliable and avoids nasty surprises at the end of the month.
Why validate clockings
An employee sometimes arrives earlier, finishes later, or forgets to clock. Validation is the moment when you decide: you keep the planned time, the clocked time, or a corrected value. Once validated, the clockings are reliable and ready for the timesheets and payroll.
Enabling manual validation
By default, clockings can be approved automatically. If you want to check them one by one, enable manual validation in your account Settings ⚙️, in the Clocking section. Once the option is active, clockings wait for your approval.
Where to validate
Go to the Clockings menu, then open Clocking validation. There you will find, day by day, the list of clockings to process.
How to proceed
For each employee, you see side by side the planned time and the clocked time, along with any discrepancy. You can then:
- Approve the clocking as is.
- Correct the start time, end time or break if needed.
- View the comment left by the employee when clocking, which is shown directly at validation and helps you understand a discrepancy.
Once processed, the validated clockings feed your timesheets and your exports to the social secretariat.
Good to know
Get into the habit of validating regularly, ideally every day or every week, rather than processing everything at the end of the month. This keeps a reliable view of your costs and lets you spot any anomalies straight away.