Absence counters
Track each employee's leave entitlements and usage with absence counters: create custom counters and adjust balances individually.
What are absence counters for?
An absence counter tracks the balance of available and used days for a given absence type. For example, an "Annual leave" counter shows how many days an employee is entitled to and how many they have taken.
This avoids overruns and gives you a centralised view of your whole team's entitlements.
Creating a counter
Go to Settings ⚙️ → HR → Absences and scroll down to the Counters section.
Click New counter and configure:
- Name: the label of the counter (e.g. "Annual leave 2026").
- Associated absence type: which absence type is deducted from this counter.
- Validity period: start and end date of the counter (e.g. 01/01/2026 - 31/12/2026).
- Default number of days: the standard entitlement assigned to all employees.
- Unit: days or hours.
Save.
Adjusting balances individually
Once the counter is created, you can change the starting balance for each employee individually. This is useful if entitlements acquired before using Shyfter need to be taken into account, or if certain employees have specific entitlements (seniority, part-time).
Go to the employee's profile, Absences tab, and edit the balance of the relevant counter.
Tracking balances
The balances of each counter are visible:
- In the employee's profile.
- In the absence reports.
- In the Shyfter Staff app (if you have enabled counter visibility for the employee in the user status settings).
You can create as many counters as needed: one per leave type, one per year, one per section. Well-organised counters simplify period closings and discussions with your secrétariat social.