Signing a contract or document on the mobile app

Once a contract or document to be signed is sent, the employee signs it directly from their phone, without printing or scanning. It is fast for them and it saves you paper back-and-forth.

On the employee's side: signing in a few taps

The employee receives a notification and finds the document to sign in their Shyfter Staff app. On opening it:

1. They review the document, already pre-filled with their information (name, dates, position, salary, etc.).
2. They complete any fields intended for them (checkbox, text, date, etc.).
3. At the signature area, they sign directly with their finger ("Sign here"). If they have already saved a default signature, it can be reused.
4. They confirm: the signed document is saved and returned to you automatically.

Each mandatory field must be completed for the signature to be finalised.

On the employer's side: the company's signature

The employer's signature (or that of an authorised signatory) is managed in Documents → Signatories ("Signatory management"). There you create a signatory's signature, either by drawing it directly or by uploading an image file, and you define their function. This signature is reused in your templates to sign on the company's side.

Securing and finding signed documents

Signed documents are archived in Shyfter and remain accessible, including for the employee on their app (via Shyfter Drive). Sensitive documents can be secured, and payslips are secured automatically.

What legal value?

This is a frequent question: in Shyfter, the employee signs by drawing their signature in the app, which they access with their login and password. There is no external signature third party such as Yousign or DocuSign. Is it valid? Yes, but you need to understand which type of signature it is.

Shyfter's signature is a simple electronic signature, in the sense of the European eIDAS regulation (a framework common to the whole European Union).

• It is legally valid and admissible. Article 25 of eIDAS states that an electronic signature cannot be denied legal effect or admissibility in court solely on the grounds that it is electronic or that it is not "qualified". A document signed this way in Shyfter is therefore not without value: it does have legal significance.
• Its evidential weight rests on the reliability of the process. In the event of a dispute, it is up to the employer (the party relying on it) to demonstrate the identity of the signatory, the integrity of the document and proof of consent. In Shyfter, the fact that the signature is affixed from the employee's personal account, protected by login and password, and that the signed document is archived, directly contributes to establishing this reliability.

This information is given for guidance only and does not constitute legal advice. Depending on the nature of the document and your country, the applicable regulation may vary: in case of doubt about a sensitive document, refer to the regulation in force or to your legal counsel.