# User statuses: creating and assigning

> Classify your employees by profile (employee, student, extra...) to drive the calculation of worked hours, costs and counters.

Source: https://help.shyfter.com/en/settings/user-statuses-creating-and-assigning  
Category: Settings  
Updated: 2026-06-30

## Why create user statuses

A user status represents a worker profile: Employee, Student, Manager, Flexi, Extra, etc. It is a central pivot of Shyfter: it determines an employee's cost, how their worked hours are calculated, the counters accessible to them, and it serves as the target of HR rules for exports to the social secretariat.

## Creating a status

Go to **Settings ⚙️ → General → User statuses**, then click **New**. The creation panel offers the following fields:

- **Name** (mandatory): the status's label (for example Employee, Student).
- **Gross cost**: the gross hourly cost associated with this status.
- **Employer cost coefficient**: the coefficient applied to the gross cost to estimate the employer cost.
- **Worker type**: the worker type linked to the status, used for calculations and declarations.
- **Default contract template**: the contract template suggested automatically for employees with this status.
- **Working time calculation method**: based on **planned hours** or **clocked hours**.
- **Export to the social secretariat**: check this so that the worked hours of this status are included in the exports.
- **Enable overtime**: enables the overtime counter for this status.
- **Enable absence counter**: enables tracking of absence counters. Once checked, you can choose the linked **additional counters**.
- **Color**: the identification color of the status.

If a social secretariat connector is enabled on your account (for example AbsoluteYOU), an additional field lets you map this status to a **worker type** on the social secretariat side.

Click **Save** to save (or **Cancel** to discard).

## Assigning a status to employees

From the list of statuses, use the **Assign** action next to a status, then select the relevant employees. You can also set the status directly in an employee's profile, under **Profile → Contractual data**.

> An employee without a status is not included in the worked-hours exports. Check this every time you add an employee.