# Cost management at clocking

> Create custom costs (expenses, tips, cash float, mileage...) that your employees declare when they clock, with a targeted format and statuses.

Source: https://help.shyfter.com/en/settings/cost-management-at-clocking  
Category: Settings  
Updated: 2026-07-01

Cost management lets you collect numeric or text information directly at clocking time. In practice, you define "costs" (or expenses) that the employee fills in when they clock: a tips amount, a cash float, a number of kilometres, a free note, etc. It is a simple way to collect this data at the source, without a separate form. Go to **Settings ⚙️ → Clocking → Cost management**.

## The list of costs

The table shows your existing costs with, for each one: the **ID**, the **Name**, the **Format**, the **Mandatory** indicator, the **Colour** and the **Actions**. You can reorder the rows by drag and drop, and each cost can be edited or deleted. A search lets you find a cost, and an add button opens the creation panel.

## Creating or editing a cost

The creation panel ("Add a cost") has the following fields:

- **Name**: the label of the cost, the one the employee sees at clocking (for example "Tips", "Cash float", "Mileage"). Mandatory.
- **Format**: the type of expected answer, to be chosen from **Text** (a free note), **Number** (an amount or a quantity) or **Yes / No** (a binary answer). Mandatory.
- **Statuses**: the employee statuses this cost is offered to. By targeting certain statuses, you display the cost only to the relevant people (for example only floor staff). Without a selection, it is not restricted by status.
- **Mandatory**: if enabled, the employee must fill in this cost to validate their clocking.
- **Colour**: a colour to spot the cost easily.

Finish with **Save**. The cost then becomes available at clocking for the targeted employees.

## What it is for

By gathering these declarations at clocking time, you centralise data useful for tracking and payroll without multiplying channels: the employee enters the information once, at the right moment, and you find it linked to their clocking. Mandatory costs guarantee that the information is always collected.