# The leave and absence report

> View in a single table the status of leave, RTT and absences for your entire team over the period of your choice, with colour coding and Excel export.

Source: https://help.shyfter.com/en/reports/the-leave-and-absence-report  
Category: Reports  
Updated: 2026-06-30

The leave and absence report gives you a complete, centralised view of all your team's absences: legal leave, extra-legal leave, RTT, public holidays, sick leave, justified absences and more. Everything is gathered on a single screen, without having to navigate employee by employee.

It is the ideal tool to prepare an HR meeting, quickly answer a question about an employee's balance, or check the situation before validating new leave requests.

## Accessing the report

Go to **Reports → Leave and absence report**.

Select the period you are interested in. The table updates automatically.

## Reading the table

### The leave counters

The **Counter** column displays the counters configured for each employee: legal leave, extra-legal leave, RTT days, public holidays. For each one, you see:

- The number of days or hours scheduled.
- The status of the balance, thanks to a colour code:
  - **Green**: the employee is in order, they have not exceeded their balance.
  - **Red**: the employee has exceeded their authorised balance.

A cumulative total of all these counters is displayed on the right of the table.

### The other types of absence

The right-hand part of the report also lists all the other absences entered in the schedules: sick leave, justified absence, work accident, etc. This way you have all the data in one place, for all your employees, over the chosen period.

## Displaying in hours or in days

You can choose to display the counters in hours or in days. This setting is configured in **Settings → HR**, option **Display counters in**, where you select **Hour** or **Day** depending on how you operate.

## Exporting the report

The report can be exported in **Excel** format to share it with your HR director, your accountant or to keep it in your HR archives. Click the export button at the top of the table.