# Reject a candidate and archive their application

> Reject with or without an email, note an internal reason, and tidy your board afterwards.

Source: https://help.shyfter.com/en/recruitment/reject-a-candidate-and-archive-their-application  
Category: Recruitment  
Updated: 2026-08-25

Rejecting is part of the job, and Shyfter lets you choose whether the candidate is told by email or not. Nothing is erased in the process: a rejected application stays available.

## Reject

From the candidate record, click **Reject**. You can also drag their card to the **Rejected** column of the stages board: the same window opens.

It asks you two things:

- **Send the rejection email to the candidate**: to tick or not. Unticked, the candidate is told nothing, which is useful if you would rather call them yourself.
- **Rejection reason (optional)**: an **internal** note, which is never sent to the candidate. It serves you later, when the person applies again or when a colleague picks the file up.

The candidate then moves into the **Rejected** column, and the rejection is written into their timeline.

## Rejecting erases nothing

A rejected application stays available. You find it again in the **Candidates** list, and its full timeline stays on its record.

If the person struck you as good but it was not the right moment or the right role, add them to the **talent pool** before rejecting them: you will find them again at the next opening.

## Tidy your board

The Rejected column ends up getting long. From the record, **Remove from the pipeline** takes the card off the board. Shyfter reminds you what that implies before you confirm:

- the card leaves the Rejected column;
- the person stays in your talent pool if they had consented to it;
- the application stays available through the **Archived** filter.

## Find an archived application

In the **Candidates** list, three filters are offered at the top: **Active**, **Archived** and **All**. Switch to **Archived** to find what you took off the board.