# Candidate consents and data

> The two consents requested, what is kept, and what the candidate can consult themselves.

Source: https://help.shyfter.com/en/recruitment/candidate-consents-and-data  
Category: Recruitment  
Updated: 2026-08-25

Recruiting means handling personal data. Here is what Shyfter asks candidates, what is kept, and what the candidate can consult or correct on their side.

## Two consents, requested separately

At the end of the form, the candidate answers two separate questions:

- **The processing of their application**: required. Without this box, the form cannot be sent.
- **Keeping their profile in your talent pool**: optional, for future roles.

Both are shown on their record, and the **Consent** column of the **Candidates** list repeats them.

**No talent pool consent, no talent pool**: Shyfter refuses to add someone who has not given it. There is no way around it, and that is on purpose.

## Presentation videos are deleted after 60 days

The presentation videos recorded by candidates are automatically erased after **60 days**, file and recording alike. If a video counts in your decision, watch it while the application is active.

The CV, the photo and the other documents are not affected: they stay attached to the record.

## The candidate portal

A candidate who has applied can open their **portal**: they enter their email, receive an access code by email, and then reach:

- the **status of their application**: Active, In progress, Rejected, Hired, Withdrawn or Archived;
- **their details**, which they can correct themselves (address, city, postal code, country, language);
- **their documents**, which they can complete (CV, cover letter, certificate, other);
- **their interviews**, which they can reschedule or cancel;
- a **request to export their data**.

A correction made by the candidate in their portal is reflected directly on their record, which avoids a back and forth by email over a mistyped address.

## Who sees what

The module follows the roles and the departments of your Shyfter account. A manager authorised on a single department only sees the jobs and the candidates of that department. See [Activate recruitment and give your team access](https://help.shyfter.com/en/recruitment/activate-recruitment-and-give-your-team-access).

## Internal notes stay internal

The **rejection reason** and the **Notes** tab of the candidate record are never sent to the candidate and appear nowhere on the public side. They stay visible to your team: write there what will help you decide, not what you would not want read back to you.